How to Structure Meetings for More Flow
Ever been fully immersed in a task, performing at your best? That’s flow, and your meeting schedule can significantly impact it. Research by Steven Rogelberg highlights three strategies to optimize your workday:
Date: 6. February 2025
Categories: PGarticle, Future Skills, Leadership
Ever found yourself completely immersed in a task, performing at your best? That’s flow, and how you schedule your meetings can make or break it. Research by Steven Rogelberg on team meetings suggests three strategies to optimize your workday:
- Clustered Meetings – Grouping meetings together (rather than spreading them out) increases flow. Many people prefer finishing meetings early in the day, freeing up the afternoon for deep, uninterrupted work. Just don’t forget microbreaks!
- Natural Break Approach – Since lunch naturally disrupts focus, scheduling meetings in the early afternoon leaves the morning open for high-concentration tasks.
- Spread Out Approach – While less scientifically proven, some people space out meetings to reduce fatigue or to allow time to prepare between sessions.
Being intentional about structuring your meetings can make a huge difference in productivity, engagement, and job satisfaction.
How do you plan your meetings for better flow?
Your PG Guides.
