Let’s Talk About Team Meetings!

We’ve all left a team call at some point thinking, “What a waste of time!”. This often happens because many meetings are not conducted effectively.

Recently, Steven Rogelberg visited Zürich to share his research and practical advice on how to run meetings efficiently. Here are the key takeaways from our Personality Guide, Constance Tournier following this top conference:

📄 Agenda: Always create a clear agenda in advance and share it with all participants. Frame as questions instead of topics. This ensures everyone understands the structure and content of the meeting. If there’s nothing substantial to discuss—simply cancel the meeting!

🫅 Team Leader: Assign a designated leader for each meeting. A leader is crucial to maintain structure and focus.

📨 Invitations: Be intentional with your invitations. Avoid over-inviting—it’s about efficiency, not FOMO. Invite only those whose presence is essential.

🗨️ Chat Function: Ensure everyone feels included. For virtual meetings, encourage participation from quieter attendees by allowing them to contribute via the chat function.

🪞 Zoom Fatigue: If you’re experiencing Zoom fatigue, research shows it’s often linked to constantly seeing yourself on screen. Use the “hide self-view” option (accessible via the three dots by your video). However, keep your video on to foster a sense of presence.

🕐 Important Information: Capture participants’ attention by addressing the most critical information within the first five minutes of the meeting.

🫸 Meeting Space: Avoid back-to-back meetings. Give yourself time to reflect, process, and follow up after each session (30 minutes).

By adopting these tips, you can turn meetings into productive and meaningful experiences. Let’s make every meeting count!